Responsible for all aspects of the accounts payable process, and performing high quality accounting technician duties as assigned.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Supports the organization’s mission and goals and quality standards. Incorporates KANA’s core values of Courtesy, Caring, Respect, Sharing, and Pride in all activities and decisions.
- Upholds KANA’s Code of Ethics by conducting professional activities with honesty, integrity, respect, fairness, and good faith in a manner that reflects positively upon the organization.
- Responsible for the accounts payable module within the financial accounting system. Maintains an up-to-date vendor list and create new vendors as needed.
- Reviews all check requests submitted for payment. Ensures check requests comply with KANA policies and procedures (proper coding, support documentation and management approval).
- Responsible for making payments owed to KANA’s suppliers and vendors on or before due date.
- Creates purchase orders within the financial accounting system. Ensures that appropriate documentation is available for the vendor.
- Codes data for input to financial data processing system according to company procedures.
- Audits invoices against purchase orders, researches discrepancies, and obtains approval for payment. Investigates problems that vendors or purchasing agents have with obtaining payment for invoices.
- Reconciles invoices for lodging, airfare and car rentals to approved travel requests. Ensures charges match approved days and amount. Obtains required management approval for excess travel expenses. Reviews per diem expenses for agreement with approved travel requests to ensure payment accuracy.
- Works with supervisor to ensure that 1099s are mailed to applicable vendors and filed with IRS before established deadlines.
- Prepares vouchers, invoices, checks, account statements, accounts payable reports, and other records, and reviews for accuracy.
- Maintains appropriate accounts payable documentation for audit purposes. Assists auditors in locating financial data and providing explanation of transactions.
- Provides technical direction to employees on accounting processes, accounting software systems, and technical issues.
- Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
- Participates in preparing documentation and training for new finance and accounting processes as requested.
- Sorts and distributes incoming finance department mail. Assists with special projects as assigned.
Supervisory Responsibilities This job has no supervisory responsibilities.
Requirements
High school diploma or general education degree (GED) and possess proven strong work ethics and attention to detail.
